Policies and Procedures

A2MQG Policies and Procedures

 

These policies and procedures are set by the A2MQG Board of Officers.  These are not items that require Bylaw changes or member voting/input unless otherwise indicated.

 

·      The Board has developed a “Diversity Inclusion Statement”.  This will eventually also include an Equity component, but this has not been created at this time.  This Statement will be posted on our website and available to all. http://www.a2mqg.org/p/diversity-inclusion-statement.html

 

·      Unless otherwise unavoidable, it is recommended that any newly elected President of the Guild shall have served on the Board at some point in time.  This is to prevent situations where the President is not able to quickly assume their duties at the beginning of their term.

 

·      Members who join mid-year will pay half the current dues (e.g., if dues are $45, they will pay $22.50 at the half year point) unless otherwise decided by the Board in that dues year.

 

·      Retreats will be annual (may plan more if there is interest).  

 

·      There will be one scholarship for each class offered. Members will not be required to provide a reason for requesting the scholarship and if multiple people apply for it, we will draw a name from the applicants.

 

·      There will be offered a Student Membership.  This will be open to any current student over the age of 18 who applies and will be for half cost. 

 

·      In person Sew-Ins may be cancelled if there are not at least 3 people attending so that we do not tie up whichever facility we are currently using.

 

·      We have purchased a2mqg.org as our website domain.  We will continue to use the free Google blogger platform.

 

·      We will maintain membership in the National Modern Quilt Guild. Part of our membership dues will go towards this national membership.  If a member is part of another guild, they may also be added to our guild’s roster through MQG however, there is no adjustment of membership dues for our guild. Note that if they have paid as an individual member, MQG has a policy on their website for obtaining refunds.

 

·      We will purchase Liability Insurance annually.

 

·      The Board has agreed to establish a Junior membership level as follows:  

 

Junior members are those individuals below the age of 18 years who agree to the purpose and bylaws of the Guild. Junior members will pay half the regular member dues fee and shall have most privileges of general members with the following exceptions:

·       Junior members may not hold office or run committees.  

·       A junior member must be enrolled along with a parent or guardian sponsor who will sign a waiver accepting all responsibilities for the member's conduct, transportation, and activities. 

·       For meetings or if taking a class/attending a special event, the Junior Member must be accompanied by sponsor and both must pay the full event fee if applicable.

·       Junior members may have restrictions upon attending retreats depending on the facility, ability to share a room together, spaces available, etc. This will be determined at time of registration for the event and with Board approval.

·       Junior members may have restrictions on social media depending on the platform (for example, must be 18 yrs+ to join our Discord server).

Modified: July 2026